FREE TEMPLATE

AI Use Policy Template

Guidelines for responsible use of artificial intelligence tools and systems within your organization.

What's Included

AI Tool Governance

Framework for governing AI tool adoption and usage across teams

Approved AI Tools & Platforms

Registry of sanctioned AI tools and approval process for new ones

Data Privacy with AI

Guidelines for protecting sensitive data when using AI systems

AI Output Validation

Procedures for reviewing and validating AI-generated content and decisions

Ethical AI Use Guidelines

Standards for ethical and responsible AI usage in the workplace

Compliance & Regulatory Requirements

Regulatory considerations and compliance obligations for AI use

1.Purpose & Scope
2.AI Governance Framework
3.Approved AI Tools
4.Data Handling with AI
5.AI Output Review & Validation
6.Ethical Use Guidelines
7.Risk Assessment
8.Incident Reporting
9.Training Requirements
10.Policy Review

How to Use This Template

Download & Review

Download the template and review the entire document. Familiarize yourself with each section and understand what information needs to be customized.

Customize for Your Organization

Replace placeholder text with your company-specific information. Update roles, contact information, systems, and procedures to match your environment.

Review with Legal & Security Teams

Have your legal counsel and security team review the policy. Ensure it aligns with your specific business requirements and regulatory obligations.

Approve, Implement & Train

Get executive approval, formally adopt the policy, and train all employees. Schedule annual reviews to keep the policy current.