FREE TEMPLATE

Data Classification Policy Template

Comprehensive template for classifying, labeling, and protecting sensitive data across your organization.

What's Included

4-Tier Classification Framework

Public, Internal, Confidential, and Restricted data categories with clear definitions

SOC 2, ISO 27001, GDPR Compliant

Meets CC6.6, ISO 27001 A.8, and GDPR Article 32 requirements

Data Handling Procedures

Specific guidelines for storage, transmission, sharing, and disposal

Labeling & Marking Standards

Visual indicators, email headers, and document watermarks for each class

Data Classification Matrix

Decision tree and examples for classifying common data types

Employee Training Materials

Quick reference guides and training slides for staff awareness

1.Purpose & Scope
2.Data Classification Framework
3.Classification Levels & Definitions
4.Data Classification Process
5.Labeling & Marking Requirements
6.Data Handling Procedures by Classification
7.Storage & Retention Requirements
8.Transmission & Sharing Guidelines
9.Data Disposal & Sanitization
10.Roles & Responsibilities
11.Training & Awareness
12.Compliance & Enforcement

How to Use This Template

Inventory Your Data Assets

Create a comprehensive list of all data types your organization collects, processes, and stores. Include databases, file shares, SaaS applications, and documents.

Classify Each Data Type

Use the classification matrix to determine the appropriate level for each data type. Consider sensitivity, regulatory requirements, and business impact if compromised.

Implement Technical Controls

Configure encryption, access controls, DLP policies, and monitoring based on classification requirements. Apply labels to documents, emails, and files automatically where possible.

Train Employees & Monitor Compliance

Roll out training using the included materials. Monitor for misclassification and violations. Review and update classifications annually or when data usage changes.